Facilities Request

Facilities Request

University Academy Use of Facilities Request

Enter phone numbers in xxx-xxx-xxxx format. Facilities requests must be submitted at least 7 days in advance.

Name of Individual/Organization: 

Name of Contact:  Contact Phone: 

Email Address of Contact: 

UA Affiliation:  If Other: 

Date(s) of Event: Time: Setup from:  to:
NOTE: Requests submitted within 48 hours of event will not be approved. Event from:  to:
Description: Cleanup from:  to:
Number of Attendees Expected: NOTE: Add AM/PM to at least one of the time fields.


Please provide Room Setup and other notes:

Examples of room setup: Classroom, Horse Shoe, Testing, Audience, Hearing, Dining, Open Title I, Open Chairs Around Perimeter, Enrollment, Mock Trial, Healthy Kids w/ Divider.

Hold down Ctrl to select multiple options in the menus below.

Desired LocationAudiovisual Equipment Needed
              

If Other: 


Food Service Required? 

If yes, please indicate menu items: 

NOTE: Cleaning staff will not be responsible for taking down decorations or discarding remaining food, etc.  Any items left will be discarded.

Security Required? 

EXTERNAL USE OF SCHOOL FACILITIES

Fee Schedule

The following areas are available for rent. (Rental fee does not include equipment fee, maintenance fee, custodial fee and/or site monitor fee.) Rental rate starts 30 minutes prior to group entering building to allow staff time to open facility any time for utilities to get to occupied settings. Rental rate ends 30 minutes after group completely departs facility, although custodial fee is assessed for entire set-up and clean-up time required by custodial staff.   Our facilities are closed on Sunday, no exceptions.

Facilities Available

Monday - Saturday Fee

Elementary Classroom (K-12)

$50/hr

Mayerberg Room (meeting room 100 people)

$100/hr

Elementary Gymnasium

$100/hr

Secondary Gymnasium

$250/hr

Auditorium/performance Space

$150/hr (plus costs for sound & lighting staff)

Outdoor Stadium Athletic Facilities (Does not include use of locker rooms, concessions or other stadium amenities.)   All events must conclude by 8:00pm or sunset, whichever comes first.

$150/hr (minimum 10 hour commitment between July 1 2018 – June 30, 2019)

 

IMPORTANT NOTES          

 

All facility rentals have a minimum charge of two (2) hours for Monday through Friday use, and three (3) hours for Saturday/Sunday use. Events must be over by 9:00pm or will be subject to loss of security deposit.

 

All rentals are subject to a mandatory security deposit of $500.

 

No pets are allowed on campus, with the exception of a certified service animal.

 

Additional Fees

  1. MANDATORY - Security deposit of $500 is due 15 days prior to the event.  The deposit is reimbursable upon conclusion of event where no damage to facilities occurred. All groups will be responsible for repair or replacement costs for any damages.
  2. MANDATORY - Custodians are charged at a rate of $50 per hour. The district determines the number of custodians needed for each event. Two-hour minimum fee will be assessed for each assigned custodian for Monday through Friday, and three hour minimum for Saturday use. Additional fees will be assessed if maintenance/grounds work is necessary for the event such as snow removal, facility electrical or technical work, ground preparation, etc. This additional cost will be charged at the overtime rate of the maintenance/grounds labor cost.
  3. Sound, lighting and technical staff fees for performance and auditorium space are $200/hr. UA owned equipment can only be operated by UA staff.
  4. All events starting after 5:00pm on weekdays or anytime on Saturdays require security.Events requiring security will be required to pay a fee of $50 per hour for security staff or $75 per hour for uniformed officers. The district determines the events requiring security and the number of security staff necessary.

Note: The reader is encouraged to review policies and/or forms for related information in this administration area.

Implemented: University Academy

Explanation: This is a NEW procedure provided at district request; entirely district material.

 By checking this box, I acknowledge that I have read the External Use of Facilities information above and accept my responsibility to read, understand and adhere to the policies and procedures of its content.

UA Employees: select your direct supervisor below. All other users: please select Becky Johnston.

If you are employed at UA and you report to Tony Kline, please select Becky Johnston from the Supervisor list below so she can review availability for your request.

Approval Supervisor:



Security Measure
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